Open enrollment for the 2026-2027 school year starts Wednesday, April 1. Enrollment is on a first come, first served basis. Placement is subject to availability of space at the desired site. Submission of the enrollment form is not a guarantee of placement. Should enrollment exceed available space, a wait list will be started for that site. Enrollment forms should be submitted to the KCSCEP office as noted on the cover page of the enrollment packet.
About Third Base
Third Base is an afterschool program available to elementary age children in Kanawha County Schools who are in kindergarten through fifth grade. Parents/guardians must complete an enrollment form each year to enroll their children in the program. Children must be enrolled and approved for Third Base before they attend. We are staffed at 1 adult for every 16 children. We cannot provide one-on-one care, and we are not required to follow KCS IEPs or 504s.
The program is located in the school’s multipurpose room or gym and begins immediately after school dismisses. Children must be picked up by 5:40 p.m. (late pick up fees apply after that time). Some Third Base programs serve more than one school. In those cases, children will ride a Kanawha County Schools bus from their home school to the designated Third Base location. A list of locations can be found under the About Us tab, as well as in the enrollment packet and in the Family Handbook.
During Third Base, children will have a healthy snack, followed by up to 30 minutes of supervised homework time. The staff then engage the children in a variety of activities that promote physical, social and emotional development. This includes outside play, games, arts and crafts, and other play centers.
Our staff must be drug tested and submit to a fingerprint background check. They are trained in CPR and First Aid. Third Base Programs are Out-of-School Time (OST) programs licensed through the West Virginia Department of Human Services.
Rates
Third Base is a private pay program. There is a weekly fee which is due on Monday or the first day of each week your child attends. The fee is a weekly fee; there are no daily rates. The weekly Private Pay rates for 2026-2027 are $70 for 1 child, $100 for 2 children, and $125 for 3 children. Fees not paid on the first day due are subject to daily late payment fees.
We do accept CONNECT and LINK for those families who qualify for through WV DoHS, and any co-pays associated with that are also due on Monday or the first day of the week your child attends. We must have a copy of your certificate or a notice of coverage before your child starts, unless you opt to start as Private Pay until your coverage is confirmed.
If fees or copays are not paid by the end of the week, the child cannot return to the program until the account is paid in full.
When your enrollment has been approved and you are told that your child may start the program, a $10 family registration fee will be billed to your Third Base account and payment will be due the first day your child/children attends. CONNECT/LINK do not cover this fee.
We accept cash, checks (made payable to KCSCEP) and credit/debit cards. We also offer automatic payments through Tuition Express. Your payments can be automatically deducted from your checking account or charged to a credit card. Another payment option is to pay online with a MyProcare account, or through the Procare app. Parents/guardians listed as payers will receive an email invitation to set up a MyProcare account. Once that account is established, they can download the Procare app to their mobile device.
2026-2027 Third Base Enrollment
To enroll your child or children in Third Base for the 2026-2027 school year, please follow the directions below. Enrollment forms are only good for one school year. A new form must be submitted each school year.
Step One:
Determine if your child is eligible for the program.
- Your child must be enrolled in Kanawha County Schools in grades kindergarten through 5th.
- Your child must enrolled in a school that has or feeds into a Third Base program. The list of programs can be found on the enrollment forms, in the Family Handbook, or under “About Us” on our website.
Step Two:
Review the program information above, as well as in the enrollment packet (see link below).
Review policies and procedures in the KCSCEP Family Handbook (see link below).
Step Three:
Collect the information required on the form.
- You will need a name, physical address, and phone number for every person listed as a parent/guardian, emergency contact, or authorized pick up.
- You must provide the name and policy number of your child’s health insurance provider.
- You need to provide an email address for at least one parent/guardian to receive enrollment status notifications.
Step Four:
Complete the enrollment form. Click on the link below to download the fillable PDF enrollment form. If you are unable to download or print the forms, please call our office to have one mailed to you.
- Include all children on one form.
- Provide the required information to prevent delays in processing. Be sure to provide complete names, physical addresses (no P.O. Boxes), and phone numbers for parents/guardians and anyone listed as an Emergency Contact and/or Authorized Pick Up Person. You also must provide the name of your child’s health insurance provider and the policy number. WV DoHS requires this information be on the form and your enrollment will not be processed without it.
- Include a valid email address for enrollment status notification of “Enrolled” or “Wait List”.
- Please note that on the Acceptable Use Form, you can include the names of all the children in the family on the line that asks for the student’s name.
- You can sign the form digitally by clicking on the space for signature and creating a digital signature. Or, you can print the forms and sign them before submitting them. However, if you are unable to do either, submit the forms unsigned and we’ll follow up with you. Submission of enrollment indicates acceptance of policies, procedures, and requirements.
Step Five:
Submit the enrollment form.
You can mail, email, or fax your completed form to the KCSCEP office.
- The email address is KCSCEP@mail.kana.k12.wv.us. Email is the preferred method.
- The fax number is 304-766-0389 (please call to confirm receipt of fax; not responsible for failed fax transmissions).
- Our mailing address is 959 Woodward Drive, Room 103, Charleston, WV 25387.
- DO NOT return these forms to your child’s school.
When we receive your enrollment, we will email you to let you know we received it. This is NOT confirmation that your child has been approved to attend. You will be notified by email at a later date as to your enrollment status (approved or wait list). We will advise you if there is required information missing from your form that would hold up its processing so that you may correct this.
If you have any questions or need assistance, please email us or call our office at 304-766-0378.